An insight community can be many things

An insight community is a way of conducting research with a group of people over a period time.

The group can be very large (thousands of people), very small (less than a dozen) or anywhere in between.

Insight communities can last a few days or continue indefinitely.

And they can be closely controlled or they can very open and organic.


I’m not surprised.

That’s because ‘insight community’ is one of the most stretched and abused terms in research. They are variously called research communities, MROCs, fan panels, customer advisory groups, consulting boards … and a dozen other things.

Agencies and platform providers like inventing their own language to add mystique and premium … so let’s unpick all this and try to define what we’re really talking about.

This short article includes two sections:

1. Attributes of insight communities: what are the different factors that go into them?
2. Applications for insight communities: what should you use insight communities for? And what shouldn’t they be used for?

Attributes of insight communities

OK, so we’re agreed that insight communities are generally collections of people who are willing to talk to you more than once.

That’s helpful.

Here are some other features of insight communities.

1. Engagement

Insight communities depend on engagement. If your topic or brand doesn’t interest people, they won’t give you useful feedback. This engagement can be authentic or manufactured.

Authentic is “I really like Formula 1 and it makes me feel special to be part of the Formula 1 community.”

Manufactured is “OK I’ll keep answering your surveys about toothpaste because you’re paying me.”

Generally, insight communities are more successful when members are authentically engaged with it.

2. Customers

More often than not, insight community members are existing users of a product, brand or service.

Think about it in the context of engagement: it’s quite hard to get people who don’t use your thing to care about it or give you feedback about it.

This means you have to be careful about the risk of bias: hyper-engaged current customers (potentially your superfans) will have different expectations – and give different answers – to people who don’t buy from you and don’t care much about you.

That’s not necessarily a problem – you just have to account for your sample bias. Like any research project.

And it doesn’t always hold that insight community members are current users / customers.

Some very successful insight communities have members who aren’t current users: groups of people with diabetes, those with a passion for genealogy, rare book collectors.

But most commercial research teams don’t deal in high-motivation topics like this. They need to stick to their own customers.

3. Control

Very few insight communities are a complete free-for-all.

Some are a little open – they allow participants to start their own discussions and generate their own content; but most follow a more structured research plan, with topics, tasks or questions decided by a research team or moderator.

Insight communities are not Reddit groups or Tumblr blogs. And you don’t want the moderation headaches or potential liability that goes with that.

If you expect an insight community to be a naturally self-sustaining, self-generating font of organic insight, you’re smoking the wrong stuff.

4. Duration

Insight communities can be pretty short – even less than a week.

I ran one last year with food experts that lasted 2 weeks and helped co-create some new ice cream flavours.

I’ve also worked with an insight community of mobile phone subscribers that kept running for years.

The thread that holds them together (if there really is one) is the idea of iterative insight – being able to build on knowledge, dig deeper into prior answers or connect insights together over time.

These features are much more a hallmark of insight communities than their duration per se.

5. Visibility

Insight communities are almost always private, invitation only and commercially confidential.

It doesn’t always work. I worked with a well know sports brand who tested a risky – and very sweary – rough cut of a TV ad in its community.

Despite reminding members of their obligation not to share, a copy of the video was posted to Facebook within an hour of the study going live.

It was a teenage brand fan – who then took a very short trip from excited insider to traumatised recipient of a takedown notice from the brand’s legal team.

Still, it was a great ad when it launched.

So insight communities are almost always private; but not always.

There can be merit in the open format for crowdsourcing , co-creation or product roadmap suggestions – all first cousins of insight communities. Think My Starbucks Idea or Lego Ideas.

And forum-based community platforms are also often used for insight generation. UK mobile operator GiffGaff has no helpdesk or support staff; instead, its low cost model is supported by member-to-member advice in their community.

This same community has also helped GiffGaff to develop and test ideas for new products and services.

6. Activities

Insight communities can help you do really creative research: engaged participants doing fun, immersive tasks to bring some fresh perspective.

Digital scrapbooks, diaries, real time chats, online whiteboards, video blogs, multi-stage discussions, purchase journey tracking … the tech is there, the methodologies are good and the only inhibitor is imagination.

The risk in many long term communities is that imagination dries up or people move on – and the research defaults to quick polls, short surveys and projects for validation / testing.

They key is to anticipate this trap and avoid it by keeping a mix of different activity types and ensuring you engage members regularly.

7. Size

Insight communities can be big or small. Just like they can be short or long.

The ice cream community I mentioned earlier involved 20 people; the mobile phone community had more than 20,000 at its peak.

So you can have insight communities that are small and short; small and long; or big and long.

But they are almost never big and short. That’s called a survey.

There’s no point in recruiting a large number of people to something that will only last a week. There are more cost effective ways to get your insight.

8. Incentives

Insight community members are engaged in ways that are authentic or manufactured. Even the authentically engaged sometimes need a little encouragement.

Money talks. If you only demand a few minutes of their time each month, you can get away with regular prize draws; if you need people to give more time, you have to pay them cold hard cash. For some communities, this is $5, $10 or $20 a month; for others the payment is for specific projects.

It can add up quite quickly, so bear that in mind when you think you want a community of thousands.

You can also reward people in different ways: expenses paid trips to head office, a year’s supply of gummi bears etc.

But be careful offering your own product as incentives. That behaviour is on the naughty list for the UK’s Market Research Society.

Applications for insight communities

So what can you use insight communities for?

Here are 5 of the main ways they tend to be used.

1. Exploration

Insight communities are great for getting into the lives of your users and customers.

Over time, you can build a level of trust and enthusiasm with community participants that is often lacking in ad hoc projects.

People are willing to share more about their personal context, behaviour and usage.

This can help round out your understanding of how products are used in situ; map how the purchase journey happens; and identify the invisible influences that impact on choice.

2. Innovation and new product development

For ideation and co-creation, groups of engaged, knowledgeable users are a fantastic resource. They can help you generate, develop and refine fresh ideas.

They can also help you identify white space, find opportunities for brand extensions or pick up on emergent competitors that weren’t on your radar.

You can also use larger communities to test concepts and validate ideas quantitatively – but again, be careful with your sample bias. Remember who you your members are, and don’t assume you have a good proxy for the total market.

3. Communications development and testing

As with new product ideas, communities can be great for developing new concepts for above-the-line campaigns and promotions.
They can also help you build on and refine existing ideas.

But again – be very careful testing ads quantitatively.

4. User & product research

Insight communities can also be helpful for design and usability testing of digital products

If your community is integrated with your CRM platform, can you can even use event triggers or usage data from website, apps and e-commerce platforms to sample specific target groups.

Again, having an engaged group of people is useful where you want them to do some more involved research: screen-record their user journey, follow a set of steps online or even make a purchase.

5. Customer experience development

Understanding and enhancing the customer experience often involves piecing together disparate behaviours, channels and data sources.

This is where the continuous nature of insight communities helps: longer term research projects can get rich feedback from members as they go through a wide range of touch-points (in store, call centre, online etc).

This helps build up much richer, composite pictures across whole experience and can add depth the metrics-driven approach of Voice-of-Customer and NPS tracking data.

Wrap up

So what is an insight community?

Its typical attributes: engaged groups of customers or users; taking part repeatedly over a period of time; responding to a wide variety of tasks set by researchers and moderators; doing so in a private, invite-only environment; and being rewarded with prizes, cash or some other incentive.

What can you do with an insight community?  

All types of creative, iterative research projects: understanding users’ lives; developing new products; co-creating new ads; testing digital mockups; building better experiences. Just don’t use a community as a proxy for a representative sample.


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